Digital Asset Management?

Hi,

We're searching for a solution to manage all of our digital assets that
the staff, faculty, and students access and collaborate in the law
school. Right now, we are using a windows file share method, but
managing ~12,000 files without intuitive search capabilities and no meta
data tagging is becoming a bit of a task.

We have these files types so far:

* Adobe Creative Suite
* Microsoft Office 2003/07
* Most Image formats (including Nikon and Fuji RAW)
* Most Video Formats (including professional level HD180i files)
* PDF
* FLV

Have any of you found a manageable way to organize, meta tag, and search
digital assets while keeping an Active Directory security layer on top?

So far, we've looked at Adobe LiveCycle, web-based software, and film
production suites like Alienbrain. However, none of these really fit
our needs as of yet.

Any ideas or suggestions? Thank you for your help.

Digital Asset Management?

I am not sure what scratch you are trying to itch here. What is the
problem that you are trying to solve beyond just general - "Can't find
stuff"?

John

On Thu, Apr 30, 2009 at 11:41 AM, Thomas Black <tcblack@uark.edu> wrote:
> Hi,
>
> We're searching for a solution to manage all of our digital assets that the
> staff, faculty, and students access and collaborate in the law school.
> Right now, we are using a windows file share method, but managing ~12,000
> files without intuitive search capabilities and no meta data tagging is
> becoming a bit of a task.
>
> We have these files types so far:
>
> Adobe Creative Suite
> Microsoft Office 2003/07
> Most Image formats (including Nikon and Fuji RAW)
> Most Video Formats (including professional level HD180i files)
> PDF
> FLV
>
> Have any of you found a manageable way to organize, meta tag, and search
> digital assets while keeping an Active Directory security layer on top?
>
> So far, we've looked at Adobe LiveCycle, web-based software, and film
> production suites like Alienbrain.  However, none of these really fit our
> needs as of yet.
>
> Any ideas or suggestions?  Thank you for your help.
>
>
> --
>
> Thanks,
>
> Tom Black
> Webmaster
> University of Arkansas School of Law
> Office: 479-575-2100
> Cell: 479-935-5296
> tcblack@uark.edu
>
> _______________________________________________
> You are currently subscribed to teknoids as: jmayer@cali.org.
> To unsubscribe send a blank email to teknoids-leave@ruckus.law.cornell.edu
> --
> See the web interface at
> http://ruckus.law.cornell.edu/mailman/listinfo/teknoids to get your list
> password, unsubscribe, and view your list settings.
>

Digital Asset Management?

The files need to be versioned on the server because we're finding more
and more original files are being edited and overwritten or entirely
deleted by other users. We could solve this issue by being savvy with
the permissions, but if a user were to make an edit, he/she would have
to make a copy of the asset.

Naming conventions could also be managed a bit better with a digital
asset manager. Advanced search capabilities are available in such a
system like whether you want portrait or landscape photos only. Meta
tags add a convenient "sub-categorization" on top of the standard
file/folder/sub-folder categorization.

The library would benefit from this type of system because they could
create a digital archives library managed by the library and possibly
available in a searchable database format online to the students and
faculty.

These are just a few examples.

RE: Digital Asset Management?

Sounds like you want to check out “Shadow Copy” for Windows shares?

________________________________
From: teknoids-bounces@ruckus.law.cornell.edu [mailto:teknoids-bounces@ruckus.law.cornell.edu] On Behalf Of Thomas Black
Sent: Thursday, April 30, 2009 1:04 PM
To: Teknoids
Subject: Re: [teknoids] Digital Asset Management?

The files need to be versioned on the server because we're finding more and more original files are being edited and overwritten or entirely deleted by other users. We could solve this issue by being savvy with the permissions, but if a user were to make an edit, he/she would have to make a copy of the asset.

Naming conventions could also be managed a bit better with a digital asset manager. Advanced search capabilities are available in such a system like whether you want portrait or landscape photos only. Meta tags add a convenient "sub-categorization" on top of the standard file/folder/sub-folder categorization.

The library would benefit from this type of system because they could create a digital archives library managed by the library and possibly available in a searchable database format online to the students and faculty.

These are just a few examples.

--
Thanks,
Tom Black
Webmaster
University of Arkansas School of Law
Office: 479-575-2100
Cell: 479-935-5296
tcblack@uark.edu

John Mayer wrote:

I am not sure what scratch you are trying to itch here. What is the

problem that you are trying to solve beyond just general - "Can't find

stuff"?

John

On Thu, Apr 30, 2009 at 11:41 AM, Thomas Black <tcblack@uark.edu> wrote:

Hi,

We're searching for a solution to manage all of our digital assets that the

staff, faculty, and students access and collaborate in the law school.

Right now, we are using a windows file share method, but managing ~12,000

files without intuitive search capabilities and no meta data tagging is

becoming a bit of a task.

We have these files types so far:

Adobe Creative Suite

Microsoft Office 2003/07

Most Image formats (including Nikon and Fuji RAW)

Most Video Formats (including professional level HD180i files)

PDF

FLV

Have any of you found a manageable way to organize, meta tag, and search

digital assets while keeping an Active Directory security layer on top?

So far, we've looked at Adobe LiveCycle, web-based software, and film

production suites like Alienbrain. However, none of these really fit our

needs as of yet.

Any ideas or suggestions? Thank you for your help.

--

Thanks,

Tom Black

Webmaster

University of Arkansas School of Law

Office: 479-575-2100

Cell: 479-935-5296

tcblack@uark.edu

_______________________________________________

You are currently subscribed to teknoids as: jmayer@cali.org.

To unsubscribe send a blank email to teknoids-leave@ruckus.law.cornell.edu

--

See the web interface at

http://ruckus.law.cornell.edu/mailman/listinfo/teknoids to get your list

password, unsubscribe, and view your list settings.

Digital Asset Management?

Thank you Nathan. Yes, shadow copy would take care of our versioning
needs without changing our current setup. Thanks for the suggestion.

RE: Digital Asset Management?

Keep in mind versioning only keeps up to the allotted space on the drive. It’s not a permanent archive.

-Mike

Information Technology Department

University of Maryland School of Law

410-706-5771

From: teknoids-bounces@ruckus.law.cornell.edu [mailto:teknoids-bounces@ruckus.law.cornell.edu] On Behalf Of Thomas Black
Sent: Thursday, April 30, 2009 1:09 PM
To: Teknoids
Subject: Re: [teknoids] Digital Asset Management?

Thank you Nathan. Yes, shadow copy would take care of our versioning needs without changing our current setup. Thanks for the suggestion.