Why Are We Still So Reliant Upon Email?


Sometimes private conversations just need to be shared. Ron Friedmann and I thought as much on some of the recent conversations we had regarding the best way to get information to people with all of the different resources now at our disposal. Of course, the first thing we asked was "how do we get everyone out of email and on to these other sources?"

So, as any blogger worth their salt would do, we figured out a way to spin this into a blog post. Ron is actually a blogger worth his weight in gold, because he suggested that we do this as a simultaneous post on his Strategic Technology Blog and my 3 Geeks and a Law Blog. That way we would expose our conversations to the different groups that follow each of us. Ron and Toby Brown did something similar a year ago on "Bet the Farm" versus "Law Factory." We are hoping to spur some additional conversations, just as Ron and Toby did.

For reference: Greg's Post; Ron's Post


RON

I am struck by how many people still rely on e-mail for news, as opposed to Twitter or RSS. When Jeff Brandt features my blog post in his daily PinHawk Legal Technology e-mail, I see a noticeable traffic spike on my blog.

That got me thinking about two ideas. First, why are so many people still so reliant on e-mail? Not sure I am up for tackling that. Second, is there a tool that turns Tweets into an e-mail. Both your Tweet feed and mine focus mainly on news items. I wonder if some folks who are not interested in Twitter would subscribe to a weekly digest of Tweets from one or more Twitters.

I was looking around for a tool and see that Twitter will soon enable sending Tweets by e-mail. What I have in mind, however, would be a bit more curated, maybe using the Twitter favorite feature to tag my own and other Tweets. Then the tool would automatically mail those weekly to subscribers. I assume Twitter API would allow this but I’m not that techie.

Do you think that would appeal to anyone? Do you know if there is such a tool?


GREG

I was just thinking last week about why we are still so reliant upon email when there are so many better options out there, especially social media tools (whether Twitter, Google+, Yammer, or the 1000's of other options.) I came to a similar conclusion of wonder if social media could somehow be embedded into the email systems and mimic email, while bringing in the best pieces of what makes social media so valuable.

My thoughts trended, however, to Twitters Direct Message option when it came to online discussions. [Tweets are public; a Twitter DM is private, to a single person.] I'd love it if I could embed a Twitter DM to a group of people, and have a structured conversation in Outlook (or gmail) and the familiarity of those interfaces, but using DMs as the conduit. I could keep the conversation short and clean, without the clutter of all the old message threads showing up in each response.

I also like the idea of a curated resource as well. People are always looking for well structured, curated information, and since we seem to be stuck in an email-centric world, this type of newsletter might be something that would appeal to those that want the benefits of a social media world, without having to actually go visit that social media world themselves.


RON

Greg, it was fun to connect with you “synchronously” after the exchange above so that we could test a Google+ Hangout. [A hangout allows real time video conferencing and text messaging among multiple people.] It’s too bad that Hangout requires video and seems inherently focused on real-time, synchronous communication. So it’s not the answer to an easy-to-use, persistent discussion area or forum.

Returning to your comments above, I have two concerns with your proposed approach. First, Twitter DM seems inherently “point to point” or “one to one”. I suspect a lot of engineering would be required to convert it to a forum or bulletin board feature. Moreover, Twitter users might be unhappy with such a change. I find an increasing number of my contacts use Twitter DM in lieu of e-mail. They probably would not want to clutter this clean, private, and uncluttered channel with discussions threads.

Second, do we want to take steps that encourage lawyers and staff to have even more reasons to stay in Outlook? I know it is the application where “lawyers live”. My hope, however, is that eventually there will be a better or different interface for working together as a group. I am not optimistic though. Even in the early 1990s, when I first evaluated discussion forums in a law firm, lawyers liked the concept but were too wed to their inboxes to use it.

We’ve now identified two unmet requirements. One is what I started with – converting Tweets (mine and those I follow) to a periodic e-mail to which non-Twitter-users could subscribe. I will leave this one to entrepreneurs in the Twitter ecosystem. The other requirement is your idea for better tools / interface for group discussion. I’m not sure I see answers. Moreover, I am not sure if the question is “do we need a new collaboration or communication tool” or “are existing tools fine, they have all the features anyone could ever want, and the question is just change management”. Your views?


GREG

Ron, I've thought about the limitations that happen when using the Twitter DM function and I was kind of hoping that the way it would show up in Outlook or gmail would be modified by an API or some type of intermediary program that would allow one-to-many communications (as long as you are connected to each of the Twitter accounts) and could go beyond the 140 character limit (although there is some benefit to keeping communications short.) Perhaps the Twitter DM function isn't really the best method, but there should be some improvements in communications beyond the awful email threads that we live with now. I have heard of firms that use Outlook's "To-Do" list, but I don't think that it really is the answer here. Google's gmail is kind of working around the problem by limiting the repeating thread information, but it is still not really as clean a communications tool as some of the social media tools are.

As for trying to move lawyers out of Outlook… that's a big shift in culture for them and won't be easy. I've mentioned that email is now the touchstone of the law firm. No longer do lawyers collaborate face-to-face (only when they have to), instead the collaboration is virtual, and unfortunately, via email chains. We all know of the problems associated with working as if Outlook is your common database. Even making the emails 'better' by shifting social media type content into email newsfeeds just reinforces the idea of Outlook being the best collaborative resource. The biggest problem is that Outlook is not a true collaborate tool, or at least not a very good one. Efforts should be made to move collaboration efforts off of Outlook, but that's obviously easier said than done. It would make for an easier transition if we could create tools that allow the lawyers to believe they are still in Outlook, but that rewards them for inefficient and potentially risky work habits. The better approach would be to wean them off of Outlook, but that's a project that would take years to accomplish.